[ehrms] – Manav Sampada UP portal: service book, leave application | ehrms.nic.in

What is ehrms? What is Manav Sampada portal Uttar Pradesh? | Check everything such as how to view the service book? How to apply for leave application and other services such as reimbursement, NOC, transfer request, Children’s education? etc.

What is eHRMS?

EHRMS or Manav Sampada portal is a product-based electronic Human Resource Management System developed by the NIC for the personnel management of government employees such as transfer, posting, recruitment, manpower planning, etc through electronic service records.

ehrms homepage

It’s an award-winning project of the National Informatics Center which helps the government in manpower planning, proper monitoring, recruitment, transfer, posting based on the performance and skill set.

ehrms full form: Electronic Human Resource Management System

How to use HRMS for your state:

All states can use the portal through the official website. After opening the website in the browser select the state from the drop-down menu given on the right side. Some states such as Uttar Pradesh, Punjab, Jharkhand, West Bengal police are using a customized version through a different domain mentioned below.

Name of portalWebsite
Uttar Pradeshehrms.upsdc.gov.in
Punjabhrms.punjab.gov.in
Jharkhandjharpis.gov.in
West Bengal policeehrms.wbpolice.gov.in
Himachal Pradeshgenpmis.hp.nic.in

eHRMS was first implemented by the Himachal Pradesh state as a pilot project. After the successful implementation, other states and Union Territories have also adopted the portal to manage their employees’ life cycle.

Manav Sampada UP is based on the HRMS application developed by the National Informatics Center and implemented in different states of India. Currently, 780 departments from 20 states have been registered with the online portal.

Initially, the ManavSampada Uttar Pradesh portal was implemented by the Yogi Adityanath government for the online leave management of government employees. Now 84 departments have been connected with the portal in Uttar Pradesh.

After the implementation of the application Transfer, promotion, leave application, Joining, and relieving have become very fast and easy.

UP Statistics:

Registered
Departments
Department
Administrators
Registered
Employees
842291381010

UP Service Book status:

Verified recordPending recordStarted
882,83329,2641,010,648

Objective:

The portal has been made by keeping the below objectives in mind.

  • To provide a complete HRMS solution for all government employees of Uttar Pradesh state.
  • To make a transparent and effective system by providing all transfer, posting, leave management online
  • To check the manpower requirement for the future hiring plan by providing employees data online of all departments
  • To provide an online service book so that others can easily access the required information
  • To provide employees performance reports for better decision making in transfer and promotions
  • To provide important facilities online such as online leave application, Apply for reimbursement, transfer application, etc

Benefits:

Below are some of the benefits available through the portal.

  • Saving the environment by eliminating the use of paper.
  • Now anyone can use the RTI and get the required information that is available online.
  • Now all government employees can request important services/ information/ application online such as leave and transfer application
  • Employees can also apply for the NOC for Higher studies and foreign visits
  • Registered employees can fill property return online
  • Through the ACR Module, online employee assessment is very easy and transparent, and faster than the offline system.

Features:

All registered state employees can take the benefits of the below-mentioned features provided by the eHRMS portal

  • User Management – Administrator can create or modify users, can assign user roles
  • Service Book – Now all registered employees maintained the data in the ManavSampada service book online. There is no need for offline data records.
  • Dynamic ACR – The user can submit the Dynamic ACR and reporting officer will do the assessment
  • Online Tour – State Admin will provide Tour information to all employees
  • Online Leave – User can apply for the leave and state admin will approve the leave application
  • Annual Property Return – Employees can view and declare their property details online
  • Online Service Request – Different service request can be applied online (details are given below)
  • Online Transfer/Promotion – State admin will provide transfer and promotion details online to all employees
  • Recruitment by Department – Department administer can create and provide the new joining information online
  • DPC Management – Departmental Promotion Committee can take the Transfer, Increment, Deputation, and Promotion decisions based on the online information
  • Master Reports – Total records according to the designation, departments, service books, etc are provided through Master Records

Online service request:

All registered employees can apply for the below-given service requests online.

GISISSUE GPF Number
TA BillApply for GPF Advance Withdrawal
Apply for Car AdvanceApply For Computer Advance
Tuition FeeApply for EL Encashment
Apply for LTC AdvanceApply HBA
Apply for Accommodation (House Allotment )NOC for Higher Studies
NOC for Foreign VisitApply for Brief Case / Ladies Bag
Requisition for ConsumablesTelephone Reimbursement
Medical ReimbursementNewspaper Reimbursement
Children’s EducationTransfer Request

Summary:

ParticularsSummary
Name of the portalElectronic Human Resource Management System
AbbreviationeHRMS
Also known asManav Sampada
Developed byNational Informatics Centre
Official solution providerMinistry of Electronics and Information Technology, Government of India
PurposeTo provide a product-based HRMS tool for government employees
Registered states20
Registered departments780
Published orders52409
Registered employees2175602
Official websitehttps://ehrms.nic.in
Email ID[email protected]

Uttar Pradesh login

All employees of different departments can login online on manav sampada UP. Please check the below details.

Step#1: Open the official portal. There is an “eHRMS Login” link on the right side.

manav sampada login link

Step#2: Click on the link. A new login window will appear on the screen.

Step#3: Now enter the below information in the login form.

  • User Department
  • User Id
  • Password
  • Security code

After entering above details click on the “Login” button

ehrms leave application

Online leave management is very easy now and all employees can apply for leave online through their smartphone. UP Government has released an android app M-Sthapna for the leave application. Users can easily download and apply for the leave through msthapna app.

The leave application process is the same for Manav Sampada up basic education department and other department employees.

Note: For the leave application you must have registered on the portal. Only registered users can apply for the leave application through the m-sthapna app.

Please check the below steps.

Download m sthapna app

Please follow the below-steps to download the msthapna android app.

Step#1: Open the official website

Step#2: There is a link on the homepage to download the m-sthapna app (as shown below). Click on the Download app link.

msthapna app download link

Step#3: On the next page, if you are using smartphone then a google play store link to download the msthapna app will appear on the mobile screen (as shown below).

msthapna app download play store link

Click on the Install button to download the app.

Leave application process

After installing the m-sthapna android app you may follow the below steps to apply for the leave application.

Step#1: Open the msthapna app and click on login button

Step#2: Enter eHRMS user id and password and click on login link

mSTHAPNA app login page

Step#3: After successful login user will get three options.

  • Apply for leave – For a new leave application click on the Apply for leave link
  • Check status – Click on the check status link to get the status of the leave application
  • View leave request – To see your leave application click on the view leave request link
mSTHAPNA app user dashboard

Click on the “Apply for leave” link.

Step#4: After clicking the “Apply for leave” link a new leave application page will appear (as shown below).

mSTHAPNA app apply for leave page

On this page enter the below-mentioned details.

  • Leave types – such as earned leaves, study leave, casual leave, restricted holidays.
  • From date – Enter the leave starting date
  • To date – Enter the leave end date
  • Reason for leave – Select the reason for the leave such as child birth, domestic work or personal, family welfare program, and study
  • Select reporting officer – Enter ManavSampada ID of the reporting officer

After filling all information hit the “Submit” button.

You will get a reference number if all details are correct (see below image). Please note down this reference number.

mSTHAPNA leave application reference number

Step#5: Approve a leave – To approve a leave click on the View leave request. You will see a list of the leave request of the employees reporting to you.

mSTHAPNA app approve or reject leave request page

On this page you can find below given links.

  • Approve – Approve the pending leave request
  • Forward – Forward the leave request to another officer
  • Reject – Reject the pending leave request

To forward a request enter the Manav Sampada ID of the officer and submit the application.

Step#6: Check status – A user can check the status of the leave application by clicking on the “check status” link after login.

Services

Various important services and tasks can be performed through the eHRMS portal. There are two types of services available on the portal. To find out the details about the services follow below steps.

  • open the official website
  • Select the state from the top right side
  • After loading you will get the two type of services mentioned-below
Employee RelatedDepartment Related
View Property ReturnState Wise Data Entry Status
View Service BookView Transactions
Search OrdersVacancy Position Detail
Telephone DirectoryDownloadable Forms
Send FeedbackHelpLine and Compliant
DashboardRegistration for Web API

Lets find out the details of each services one by one.

Employee related services:

ehrms employee related servicees

View Property Return

Follow the below steps to viewproperty return.

  • Open the official website
  • Select the desired state from the drop-down menu
  • On the next page, click on the View property return under employee-related services
  • A new window will appear where employees can search and view annual property return
  • ehrms view property return
  • Employees can view property return by entering below information
    • Year
    • State
    • Department
    • e-HRMS employee code
    • Password
    • security code

View ehrms Service Book

All registered employees can search or view their manav sampada service book by following below steps.

  • Open the official website and select the state employee is working
  • On the next page click on the “view service book” link. A new window will appear
  • manav sampada ehrms view service book
  • To search or view the service book please enter the below-given details in the online form.
    • State
    • Parent department
    • Present posting office state
    • Present posting district
    • Employee code
    • security code

Search Orders

Employees can search released orders specific to an employee or any other kind of order for any department through the below steps

  • Visit the official website and select your state
  • On the next page, click on the “Search order” link. A new page will open in the browser.
  • ehrms search order details
  • Now enter the below details in this form
    • State, department, Order type, office state, office district, select office
    • Enter Employee Code if You want to View Particular Employee’s Order
    • From date
    • Last date
    • Enter Your HRMS Employee Code
    • Enter password and captcha code

Telephone Directory

To view the contact details of any employee you can use the search the telephone directory with the below simple steps.

  • Open the official website
  • Select the desired state from the top menu
  • Now click on the “Telephone directory” link under employee-related services. A new window will appear.
  • ehrms online telephone directory
  • In the new window enter the below details
    • State, department, designation
    • Office state, Office district, Select office
    • Enter user password and captcha code
  • After that click on the “Generate Telephone Directory” link.

Send Feedback

Now employees have the facility to share their feedback for any department related to any particular state. If you have any suggestion or not satisfied with any service then you may follow below steps to share your feedback. This feedback will help in further improvment of the ehrms tool.

  • Open the official website in the browser
  • Select your state and click on the “Send Feedback” link. A new online feedback form will appear on the screen.
  • ehrms feedback form
  • Now enter the below details in this contact us form
    • State, Department
    • Select Good, Average, or Not Satisfactory option for:
      • Web Site – Content & Information
      • Web Site – Ease Of Navigation
      • Web Site – Accessibility
    • Type your suggestion
    • Enter name, email, mobile no, postal address, captcha code
  • Finally, click the “Submit” button to share your feedback.

Dashboard

Click on the dashboard link to view employee dashboard and list of available information to a perticular employee.

Department Related services: Department related services are specifically related to the government departments where department’s can view Employee’s service book, MIS reports, Details of the transactions, Vacancy details, etc.

ehrms department related servicees

View State Wise Data Entry Status

To view the state wise data entry status of employees please follow below steps.

  • Open the official website
  • Now select the state from the menu and click on the “State Wise Data Entry Status” link. A new window will appear.
  • ehrms state wise data entry status report
  • State-wise employees data entry status reports include the below-mentioned details
    • View MIS Reports
    • View employee state-wise break-up
    • View employee service book progressive report (employee details)
    • View employee service book progressive report (transaction details)
    • View MIS Graphs

1-View MIS Reports: You can view the different types of MIS reports mentioned below.

  • Department Wise Master Data Entry Status – Government department information such as Department Name, Office Level, Total Offices, Total Mapped Designation, Estimated Staff strength, Office Wise Total Sanction Post, Total Registered Employees, Today’s Registered Employees
  • Current Activity Log
  • Employee Detail Based on Classification of Departments

2-View employee state-wise break-up: Employees state-wise break-up can be viewed by the following steps.

  • Open the official website and select your state.
  • Click the “State Wise Data Entry Status” link
  • On the next page click the “View Employee State Wise Break-Up” tab. A new window will appear (see below image)
  • ehrms view employee state wise breakup
  • Now enter the below details in the form
    • State
    • Select Report type – With Retirees or without retirees
    • Authority code
    • User password
  • Finally, enter the security code and click the “View Report” button.

3-View employee service book progressive report (employee details): To view employee service book progressive report that includes the employee details please follow below steps.

  • Open the official web portal and select your state
  • Click on the “State Wise Data Entry Status” link
  • On the next page click the “View Employee Service Book Progressive Report-(Employee Details)” tab. A new window will appear (see below image)
  • ehrms View employee service book progressive report (employee details)
  • Now enter the below information in the online form
    • State
    • Department
    • Status
    • Authority code
    • User password
  • Finally, enter the security code and click the “view report” button.

4-View employee service book progressive report (transaction details): If you want to view the employee service book progressive report that includes the transaction details then please check the below steps.

  • Open the official portal and select desired state
  • Now click on the “State Wise Data Entry Status” link.
  • On the next page click on the “View employee service book progressive report (transaction details)” link.
  • A new tab will open (as shown below)
  • ehrms View employee service book progressive report (transaction details)
  • Now enter the below-mentioned details in this online form
    • State, department, status
    • User id, password
  • Finally, fill in the given captcha code and hit the “View Report” button.

5-View MIS Graphs: You may view the Data Entry Graphical Progressive Report in the View MIS Graphs option.

View Transactions

Yo can also check the transaction details for any designation of any department of any district by using the view transactions search functionality. Please check the process below.

  • Go to the official website and select your state
  • Now click on the “View Transaction” link under department services. A new window will appear on the screen.
  • ehrms view transaction report page
  • Now enter the below details in this online form.
    • State, Department, district
    • Office state name
    • From date, To date
    • Select transaction, Select designation
  • Enter the captcha code and click on the”View Report” button.

Vacancy Position Detail

If you want to find the available vacancies for any department then you can check that through the official website. Department administrator update the portal about the vacant post and all employees can search them.

  • Open the official website and select your state
  • On the next page, click on the “vacancy position details” link.
  • A new window will open (as shown below).
  • ehrms vacant post report page
  • Now enter the below details in the form
    • State
    • Department
    • Designation
    • Sub-Designation
  • Enter security code and click the “View report” button to find the details about the available vacancies.

Downloadable Forms

Different types of forms are available to download from the Manav sampada portal such as:

  • Employee registration form
  • Employee address information form
  • Employee Initial joining information
  • Employee Education Training Information
  • Training Information
  • Employee Nominee Details
  • Employee Service History
  • Employee Family Information
  • Load detail
  • Award detail
  • Leave detail
  • Employee Department proceeding

Download forms by following below steps.

  • Open the official website and select your state
  • Now click on the “Downloadable form” link.

All forms are available in a pdf file. Employees can take a printout after downloading the form

Help Line and Compliant

If you need any help while using ehrms application related to your department or you have any complaint then you can use the Helpline and complaint form to get the help. Please check the below process.

  • Open the official website and select your department state
  • On the next page click on the Helpline and complaint link. A new helpline form will appear on the screen.
  • ehrms helpline form
  • On this page provide the required details as mentioned below.
    • State, Applicant department
    • Applicant name
    • Applicant email id
    • Send mail to
    • subject
    • Type your message
  • Finally, enter the captcha code and click on the “send email” button.

Registration for Web API

You can use the web API to customize or integrate with other tools or applications. Please check the below process to register for the web API.

  • Open the official portal
  • Select your state and click on the “Registration for Web API” link given under department services
  • On the next page, you will find a registration form (as shown below)
  • ehrms api request form
  • Now enter the below-given details in this registration form.
    • State
    • Consumer name, Mobile number, phone number
    • Email address, address
    • Upload the authority letter in a pdf file format
  • Enter the captcha code and click on the “Send request” button.

App download

All employees can also download the ehrms manav sampada app from the official website. Please check the below process.

  • Open the official website on your mobile browser. There is a “Mobile App for Android” link on the top menu (as shown below).
  • ehrms manav sampada app download link
  • Click on the Android app link. A new page will open (as shown below)
  • ehrms manav sampada app download page
  • On this page, you will find two app download link
  • eHRMS get your service book details
  • eTransfers latest transfer orders

1- Service book app download: Click on the download button. A new Google play app download page will appear on the screen (as shown below)

ehrms manav sampada service book app

Click on the install button to install the app in your mobile.

2-eTransfers – Employees Orders app download: Click on the download link. A Google play app download link will appear on the mobile screen.

ehrms manav sampada etransfers - employees orders app

Click on the install button to download the e-Transfers app.

Performance report

Anyone can check the state wise performance report on the portal. Please check the steps given below.

  • Open the official portal
  • Navigate to Reports > Performance Report on the top menu. A new page will appear as shown below
  • ehrms performance report page
  • On this page enter the below details to check the state-wise performance report
    • User Id
    • Password
    • Report Key
  • Enter the given captcha code and click on the “View report” or “Active User Report” link.

List of the departments connected with UP portal

Department NameDepartment Name
ADMINISTRATIVE REFORMS DEPARTMENTLABOUR
AGRICULTURELANGUAGE
Agriculture EducationLEGISLATIVE
ANIMAL HUSBANDRYLOKAYUKTA
ARCHEOLOGYMEDICAL EDUCATION
AYUSHMEDICAL HEALTH & FAMILY WELFARE
BASIC EDUCATIONMINING
CANE DEVELOPMENTMINIORITY WELFARE
Civil AviationMSME and Export Promotion
CM OfficeNCC
COMMERCIAL TAXNEW AND RENEWABLE ENERGY
CONSUMER PROTECTION & WEIGHTS, MEASURESPANCHAYATI RAJ
COOPERATIVEPARTI BHOOMI VIKAS VIBHAG
CULTUREPERSONNEL AND APPOINTMENT
DAIRY DEVELOPMENTPLANNING
Department of Public EnterprisesPolitical Pension
DISTRICT GAZETTEERPRINTING AND STATIONERY
ElectionProgram Implementation
ENERGYPWD
EnvironmentRAJYA SAMPATTI
EXCISEREVENUE
FINANCERURAL DEVELOPMENT
FISHERIESRURAL ENGINEERING
FOODSAD
FOOD SEFETY AND DRUG ADMINISTRATIONSAINIK KALYAN
FORESTSCERT
GOVERNOR SECRETARIATSCIENCE AND TECHNOLOGY
Handicap WelfareSECONDARY EDUCATION
HIGHER EDUCATIONSERICULTURE
HOMESOCIAL WELFARE
HOME GUARDSSPORTS
HORTICULTURETAX AND REGISTRATION
Housing And Urban PlanningTECHNICAL EDUCATION
ICDSTEXTILE
INDUSTRIAL DEVELOPMENTTourism
INDUSTRIESTRANSPORT
INFORMATION AND PUBLIC RELATIONSURBAN DEVELOPMENT
IRRIGATION AND WATER RESOURCES DEPARTMENTVigilance Department
IT and ElectronicsVOCATIONAL EDUCATION AND SKILL DEV
JAL SHAKTIWOMEN WELFARE
JUSTICEYOUTH WELFARE
KHADI AND VILLAGE INDUSTRIES 

FAQs

How do verify/ update Manav Sampada ehrms service book?

All authorized registered users can update the service book and send it for verification. Establishment Verifying Officer will verify the service book and update the user. Please check the below process.
Step #1: A registered user can login to the portal by using the user id and password. A new employee dashboard will appear on the screen.
Step #2: On the employee, dashboard page clicks the “Employee Service Book Details” link. A new page will appear as shown below.
ehrms service book detail search
Step #3: On the employee service book detail page search the employee details by entering eHRMS code or GPF/CPF/PRAN No. or UID No and click on the “Search” button.
Step #4: On the next page you will see an employee dashboard and service book details on the left side (as shown below).
ehrms employee service book dashboard
Step #5: Now you can update your service book details by clicking on the service book links one by one given on the left side. You will have to update the below-mentioned details in your service book.

1-Personal Information
2-Family details
3-Employee Initial Joining Information
4-Employee Education information:
5-Employee Training details:
6-Loan Details
7-Service History details
8-Leave details
9-Departmental Proceeding Details
10-Nominee Details
11-Award Details
12-Previous Leave balance
13-ACR backlog Entry

Step #6: Submit Form For Verification – After updating all service book information user can submit the details to the verifying officer. For this click on the “Submit for verification” link given on the left side and enter the details of Verifying Officer. Your service book will be sent to the Verifying Officer for verification.
Step #7: After the verification by the Verifying officer you can view your service book by clicking on the “View service book” link. Now service book is ready for online transactions.

Who launched the electronic human resource management system?

Electronic human resource management system or eHRMS was first launched by the National Informatics Center, Himachal Pradesh for the Himachal Pradesh government employees. After getting a good response and positive reviews NIC was given the task to convert that software into a product so that other states can easily implement that. Finally, NIC launched the product.

How to upload documents in Manav Sampada?

You can easily upload your documents on the eHRMS portal by following the below steps.
1- Open the official website and select your state
2- Now click on the login button to open login page and enter your login credentials.
3- After login click on the profile link to view employee information.
4- Now click on the “Upload documents” link on the left side. You will see a document upload page where you can upload your educational or other types of documents.
5- To upload an educational document select the document category as “Educational Document
6- Select certificate type and enter issue date, certificate number, description.
7- Upload the certificate by clicking on the “choose file” link and submit the form.

Please note that the document size must be less than 100 kb.

What is ACR status?

ACR stands for Annual Confidential Report which is a kind of rating an employee gets. Rating may be Outstanding, Very good, good, satisfactory, Bad/ unsatisfactory. All employees can update their ACR details and send them for review. The review officer will verify the details and provide a grading based on the information.
According to a court order headed by Justice Katju, ACR must be disclosed within a certain period of time which will provide an opportunity to the government staff to improve their performance.

How to register on the Manav Sampada portal?

Registration on the eHRMS portal will be done through the below steps.

1- If you want to register on the portal then you will have to share your details with the office admin.
2- Office administrator will login on to the portal
3- After that click on the Register Employee link
4- Enter all details of the new employee
5- Assign a role to the new employee
6- Registration will be completed after clicking on the “Generate Employee CODE” link.

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